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WebEx Integration to Cisco Unified IP Phone

This guide provides information on how to install, schedule, start and join WebEx meetings using Cisco IP Phone.

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Table of Contents

  • Using the WebEx Integration to Cisco Unified IP Phone
  • Installing WebEx Productivity Tools
  • Specifying WebEx Productivity Tools settings on your computer
  • Starting the WebExMeetings application on your Cisco IP phone
  • Setting up your WebEx account on your Cisco IP Phone
  • Viewing your WebEx meeting list
  • Starting a scheduled WebEx meeting from your meeting list
  • Starting a WebEx instant meeting from your meeting list
  • Inviting additional people to your meeting
  • Joining a WebEx meeting from your meeting list

Using the WebEx Integration to Cisco Unified IP Phone

WebEx Integration to Cisco Unified IP Phone allows you to view your scheduled WebEx meetings, start scheduled and instant meetings, invite others, and join meetings from your phone.

  • WebEx Integration to Cisco Unified IP Phone task description:
  • You can use your Cisco Unified IP Phone to:
  • View your WebEx meeting list More (on page 10)
  • Start a scheduled WebEx meeting from your meeting More (on page 13)
  • Start a WebEx instant meeting More (on page 16)
  • Invite additional people to your meeting More (on page 18)
  • Join a WebEx meeting More (on page 20)

Before you use the WebEx Integration to Cisco Unified IP Phone, you must:

  • Install WebEx Productivity Tools More (on page 3)
  • Set up WebEx Productivity Tools options on your computer More (on page 5)
  • Start the WebExMeetings application on your Cisco IP Phone More (on page 8)
  • Set up your WebEx account on your Cisco IP Phone More (on page 9)

Installing WebEx Productivity Tools

If your site administrator has turned on WebEx Productivity Tools options for your WebEx service site, all WebEx Productivity Tools are installed automatically on your site. In addition, whenever newer versions are available, WebEx Productivity Tools are updated automatically.

The installation process installs all available WebEx Productivity Tools; however, at any time, you can change your preferences about which applications to use with WebEx Productivity Tools, and you can also change other WebEx account and meeting preferences by setting options in the WebEx Settings dialog box. For details, see Specifying WebEx Productivity Tools settings on your computer (on page 5).

If necessary, you can also download and install WebEx Productivity Tools manually. Before installing WebEx Productivity Tools, ensure that your computer meets the following minimum system requirements:

  • Refer to the WebEx cross-platform release notes for supported operating systems, browsers, and other minimum system requirements.
  • Intel x86 (Pentium 400MHZ +) or compatible processor
  • JavaScript and cookies enabled in the browser

To install WebEx Productivity Tools from the Productivity Tools Setup page:

  1. Log in to your WebEx site.
  2. Select My WebEx > Productivity Tools Setup (on the left navigation bar). The Productivity Tools Setup page appears.
  3. Under On Your Desktop, select Download Productivity Tools. The File Download dialog box appears.
  4. Save the installation program to your computer. The name of the installation file has an .msi extension.
  5. Run the installation file and follow the instructions.

Once you complete installation, log in using your WebEx account information and then verify your settings in the WebEx Settings dialog box. For more information, see Specifying WebEx Productivity Tools settings on your computer (on page 5).

To install WebEx Productivity Tools from the Downloads page:

Log in to your WebEx site.
In the left navigation bar, under Support, select Downloads.
In the Downloads page, next to the WebEx Productivity Tools heading, select Download Now. The File Download dialog box appears.
Save the installation program to your computer. The name of the installation file has an .msi extension.
Run the installation file and follow the instructions.

Once you complete installation, you can log in with your WebEx account information and then verify your settings in the WebEx Settings dialog box. For more information, see Specifying WebEx Productivity Tools settings on your computer (on page 5).

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